CSJ Policies

 

Accommodation Requests

Georgetown University strives to be inclusive to all members of our community, including visitors to campus. Pursuant to the Americans with Disabilities Act (ADA), Georgetown University provides access to programs and services to all qualified participants regardless of disability. Considering accessibility when planning events can benefit the experience of all participants by creating a more diverse group and providing a welcoming environment to all.

CSJ Events: CSJ attempts to meet requests for reasonable accommodations for its events. Requests can be made directly to the CSJ staff contact for the event posted on the flyer or announcement or via email to csj@georgetown.edu with the subject header “Accommodation Request.” Accommodation requests can include, but are not limited to: ASL interpretation, wheelchair accessibility, accessible transportation, preferential seating, and alternative formats for printed materials. In order to best serve participants, CSJ requests that requests for accommodations arrive five business days prior to the relevant event.

CSJ-sponsored service programs: CSJ works closely with the Academic Resource Center (ARC) on campus in order to arrange an accessible van for students who participate in CSJ-sponsored community service programs that provide transportation. Requests can be made directly on the van reservation request form, or by emailing csjvans@georgetown.edu with the subject header “Van Accommodation Request.”

Questions about these procedures for requesting accommodations can be emailed to CSJ’s Associate Director, Ray Shiu.

Bullying Prevention

Respect and care for every person are core values of Georgetown University. All Individuals, including youth who participate in Georgetown-sponsored programs, deserve to be free from the threat or actuality of physical violence or verbal abuse and the University will not tolerate acts of bullying, harassment and intimidation of youth.

Pursuant to the District of Columbia Youth Bullying Prevention Act of 2012, CSJ maintains a Youth Bullying Prevention Policy.  Acts of bullying, including cyberbullying, whether by youth, volunteers or staff, are prohibited at CSJ-sponsored or related events on and off Georgetown University property. Retaliation against a youth, volunteer or staff member who reports bullying, provides information about an act of bullying, or witnesses an act of bullying is also prohibited. The full policy, including definitions and reporting protocols, can be found here.

Questions about CSJ's Bullying Prevention policy can be directed to Ray Shiu, CSJ’s Associate Director.

Event Co-sponsorship

CSJ welcomes co-sponsorship opportunities with organizations, centers, programs and departments across Georgetown University. CSJ provides co-sponsorship support through financial, staff, vehicle, marketing, and in-kind resources. Interested campus partners are asked to to fill out this Co-sponsorship Request Form via Hoyalink at least three weeks prior to the event.

Questions regarding Event co-sponsorship with CSJ can be directed to CSJ’s Executive Director, Dr. Andria Wisler.

Federal Work Study Policies

CSJ has over 300 positions each semester available for sustained engagement in the community. Students with a Federal Work Study (FWS) award may apply their award to these positions. University policy permits a student to hold only one FWS position at a time. Students should speak to the Program Director regarding the hourly rate for each FWS position. A student in one of CSJ’s FWS positions will receive a $0.50/hour increase every two consecutive semesters that the student remains in the same position. More information about Federal Work Study at Georgetown can be read here.

Questions about CSJ's Federal Work Study Policies can be directed to CSJ’s Director of Finance and Administration, Lauren Johannesson McCoy.

I-9 Paperwork

In order for a student to work in a CSJ Federal Work Study (FWS) position (after acceptance of such a position) he or she must complete the Federal Employment Eligibility Verification Form I-9. Federal law mandates that a Form I-9 be completed for each new hire, regardless of citizenship status, in order to verify identity and employment authorization. All new hires are required to complete the I-9 form on their first day of work, unless the form has been completed prior to the first day of work. If a student has not completed the Form I-9 after three (3) business days, that student will not be permitted to continue to work until the Form is completed.

The I-9 form can be completed at the Office of Human Resources, which holds office hours on campus and at 2115 Wisconsin Ave. For more details, visit the I-9 website. Please take special note of the acceptable documents section and be aware that only original documents are accepted. If you have any questions about the I-9 process, please contact Lilia Choi atlc869@georgetown.edu or Ext. 7-6869. 

Questions about I-9 Paperwork as it relates to employment with CSJ can be directed to CSJ’s Director of Finance and Administration, Lauren Johannesson McCoy.

CSJ Front Door Access

CSJ’s offices are regularly open during business hours and according to the University’s academic calendar and operating status. Open access to CSJ’s offices are available during the business hours of 9 a.m. to 6:00 p.m., Monday through Friday. Access to CSJ’s common spaces outside of normal business hours are available via GOCard. Students requiring access to CSJ’s offices after hours, should complete the CSJ Front Door Access request form here.

For security reasons and fire safety, CSJ requests that the CSJ front door should not be propped open outside of CSJ’s business hours. Those who require access should use their GOCard to swipe into the CSJ space or student group/organization leaders should be present to help group members access the space outside of regular business hours. Hanging a sign on the door asking students without access to knock or to call the student group leader are suggested practices. Individuals not following these procedures will lose privileges to use the CSJ space outside of business hours.

Questions regarding GOCard access can be can be directed to CSJ’s CSJ’s Director of Finance and Administration, Lauren Johannesson McCoy.

Institutional Review Board (IRB)

The Georgetown University Institutional Review Board's (IRB) primary role is to safeguard the rights and welfare of all human subjects who participate in research studies conducted by Georgetown faculty, students and staff. In compliance with Federal law and institutional policy, all research projects involving human subjects or human material must be reviewed and approved by the IRB. CSJ fully complies with the policies and procedures of the IRB, and thus all relevant research conducted or supported by CSJ must be first approved by the IRB.

Questions about CSJ’s compliance with IRB can be directed to CSJ’s Executive Director, Dr. Andria Wisler.

International Travel Policy

In September 2012, Georgetown adopted a new international travel policy that is intended to address the risks of international travel in a comprehensive and consistent manner and make members of the University community aware of resources available to them while undertaking international travel. This policy applies to University-related international travel by students and faculty and staff accompanying students.  CSJ fully complies with this policy. More information about the International Travel Policy at Georgetown can be read here.

Questions about CSJ’s compliance with this policy can be directed to CSJ’s Assistant Director, Social Justice Curriculum and Pedagogy, Amanda Munroe.

Letters of Recommendation

CSJ team members receive hundreds of requests for letters, telephone reference checks, or recommendation forms from students every year. We take our responsibility very seriously to serve students and alumni in this way so that they can continue their social justice commitments beyond CSJ, Georgetown, and Washington, DC. We have compiled guidelines for requesting letters of recommendation or similar from CSJ professional staff members.

Questions about these guidelines can be directed to CSJ’s Executive Director, Dr. Andria Wisler.

Photo Permission

CSJ seeks permission of individuals (or from parents/guardians of youth under 18) before using a person’s image or likeness on CSJ promotional materials, such as on the website and in print materials such as program reports, brochures, and recruiting materials.

Questions about the Photo Permission Policy can be directed to CSJ’s Associate Director, Ray Shiu.

Picking up payChecks

All CSJ student employees are paid on a bi-weekly basis. CSJ’s student employees are encouraged to sign up for direct deposit of their paychecks. This allows an employee to designate a bank account into which his or her paychecks will be deposited on pay days. To enroll in direct deposit and enter the appropriate banking information, log into GMS, click the “Pay” icon on the GMS homepage, and then in the left column under “Actions,” click on “Payment Elections.” It can take one to two pay cycles to process the request for a direct deposit – the student will likely receive at least one pay period’s paycheck by paper check after they have begun to work. Students should update any changes in their bank account information immediately in GMS to ensure that payments are properly sent and received.

If a student employee is not enrolled in direct deposit, or the enrollment is not yet processed, the biweekly paycheck will be delivered to the CSJ Front Desk and the employee will receive an email from csjadmin@georgetown.edu when the check is available for pick-up. Students must show a GOCard for identification. Checks not picked up within 90 days of the email notification will be returned to the Payroll Office.

Questions about procedures for picking up checks can be directed to CSJ’s CSJ’s Director of Finance and Administration, Lauren Johannesson McCoy.

Probation, Sanction or Community Service Hours

CSJ recognizes that the Office of Student Conduct may assign students to complete community service hours on campus or in their home community as a disciplinary sanction. CSJ does not allow students to fulfill such a requirement retroactively (e.g. by applying hours already worked, or through community service commitments scheduled before the sanction was imposed). Rather, students must schedule such sanction-related hours in addition to any previous CSJ-related commitments.  All requests to meet disciplinary sanction requirements through CSJ-related service must be arranged and approved by CSJ before any service begins. CSJ directs students to locate opportunities through DC’s volunteer opportunity database, Neighborgood.

Questions about this policy can be directed to CSJ’s Associate Director, Ray Shiu.

Protection of Minors

Georgetown University has established a Protection of Minors Policy to protect those under 18 years of age who participate in programs and activities associated with the University and to provide guidance to University students, faculty and staff who are involved with such programs and activities.

CSJ is committed to educating students about their obligation to report known or suspected child abuse or neglect that they may encounter while working in CSJ programs. The introductory training for CSJ programs includes information about campus and online resources for reporting, as well as University and District of Columbia requirements. Situations that may require reporting are difficult, and CSJ staff members are available as resources to provide guidance and support to students who believe they have encountered a situation that requires reporting.

If at any point a student has questions about his or her obligations or what to do in a particular situation, the student should contact their Program Director and/or the CSJ Associate Director, Ray Shiu. More information about CSJ’s reporting protocol can be found here.

Questions about CSJ’s compliance with the Protection of Minors policy can be directed to CSJ’s Associate Director, Ray Shiu.

Requesting Employment Verification

All requests for student employment verification from students, alumni and their potential employers must be directed to the Student Employment Office. CSJ team members cannot respond to these requests and any such requests directed to CSJ will be forwarded to the Student Employment Office.

Questions about this policy can be directed to CSJ’s Director of Finance and Administration, Lauren Johannesson McCoy.

Sharing community-based organization/collaborator contact information

CSJ is honored to work closely with dozens of community-based organizations and schools in the Washington, DC metro area and beyond. As part of our long-standing commitment to these social justice organizations, CSJ does not readily share their contact information with students, faculty or staff members or external vendors. Rather, CSJ is ready to work with individuals or with campus units with interest in collaborating with or creating a one-day service program with one of these organizations.

Questions related to contact information of community-based collaborators can be directed to CSJ’s Executive Director, Dr. Andria Wisler.

Student Events & Activities During Study Days and Final Exam Periods

(See p. 13 of The Blueprint Rendering) Given the academic focus of University-planned Study Days and the Final Exam Period, student-initiated programming and activities are limited to the following: 1) Study breaks can be planned to occur on Study Days only; 2) Study breaks are defined as events that last no longer than two hours, provide food and/or beverages, and do not require a significant amount of planning and execution. Set-up and takedown for Study Break events should be no longer than thirty minutes each. No student-initiated programming is allowed during the Final Exam period.

CSJ's Executive Director, Dr. Andria Wisler, can make exceptions to this policy with at least two weeks prior notice.

Using CSJ’s Conference Room ("Peace Room")

CSJ has a conference room that seats up to 10 people (135 Poulton). This rooms is available for CSJ groups, organizations, and committees to reserve. Other offices and campus groups are also welcome to reserve this room. (Please see CSJ Front Door Access policy above.) The Peace Room is reservable through Google Calendar.

Questions about this policy can be directed to CSJ’s Director of Finance and Administration, Lauren Johannesson McCoy.

Vans

CSJ uses its 21 vans to get Georgetown students, faculty and staff to community-based partners around the DC-MD-VA area every day. Vans can also be requested by any department, program, or unit that has access to benefits. CSJ vans are ideal for a class trip, student organization service project, or residence hall outing.

CSJ’s van policies and pricing can be found here. We recommend that a request for a van be submitted at least two weeks prior to the requested date. During peak hours, no more than five vans will be assigned to a single group. There are additional fines for not adhering to van policies. All drivers must be van authorized by the Office of Risk Management, a process which can take 1-2 weeks depending on the driver’s licensing state. More information about CSJ vans, including the reservation request process and van authorization process, can be found here.

Questions about these policies can be directed to the CSJ Van Team at csjvans@georgetown.edu.